Documents required for registration of Provident Fund.

PF registration is mandatory for all establishments with 20 or more persons.  The 12% rate of PF contribution should be equally divided between the employee and employer. 

Documents Required for  PF Registration:-

Based on the type of entity seeking PF registration, the list of documents required for PF registration would vary as under-:

For Proprietorships:

  • Name of the applicant
  • Pan card of proprietor
  • Id proof of the proprietor like Driving license/Passport/Election Card
  • Address proof of proprietor.
  • Address proof for the premises.
  • Complete details of the applicant with their residential address and telephone number

For Partnership Firms / LLP / Company:

  • Name of the partnership firm or LLP or Company
  • Certificate of Registration Firms in case of Partnership firm.
  • Incorporation Certificate in case of LLP or Company.
  • Partnership deed in case of partnership firms or LLP.
  • Id proof of Partners –Pan card /Election Card / Passport/Driving license in case of Partnership Firm or LLP.
  • ID proof of Directors in case of company.
  • List of all partners with telephone number and address proof of all partners in case of Partnership Firm or LLP.
  • List of all Directors with contact details in case of Company.

 

 For Society/Trust:

  • In case of Society, Trust etc, Registration of the organization needs to be done with concerned authority.
  • Certificate of incorporation of society/trust.
  • MOA and Bye Laws of society and trust.
  • Id proof of president and all members of society
  • Complete details of president and all members with their complete address and telephone number.
  • Pan card of society/trust

Common Documents Required for All Entities:

  • First sale bill.
  • First purchase bill of raw material and machinery.
  • GST Registration Certificate, if registered under GST.
  • Name of the bankers, address of the bank.
  • Record of a monthly strength of the number of employees.
  • Register of salary and wages, all vouchers, all balance sheets from day one to current date of provisional coverage.
  • Date of joining of employees, father’s name and date of birth.
  • Salary and PF Statement.
  • Cross cancelled cheque.

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